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Resource Scheduling Permissions

In the Scheduling Permissions section on the Resource tab for a specific resource mailbox, you can manage resource reservations. Reservation requests fall into two categories:

  • In-policy requests - These requests don't violate any of the resource scheduling options, such as duration or recurrence limits, described in Resource Scheduling Options.
  • Out-of-policy requests - These requests violate one or more of the resource scheduling options. Conflicts with existing reservations are the most common example of out-of-policy requests.

Note: You can't select the resource delegates in the Scheduling Permissions section. To configure delegate access, please contact CDS Customer Care.

Scheduling Permissions

SettingDescription
These users can schedule automatically if the resource is available.In-policy requests sent to the resource mailbox automatically reserve the resource. If the request is out-of-policy, the resource mailbox automatically declines the request.

Everyone - Everyone can automatically reserve the resource with an in-policy request.

Note: The value Everyone is selected here if you select Automatically accept or decline booking requests in the Booking Options for the room mailbox in the Exchange Control Panel.

Select users and groups - Only the specified users and groups can automatically reserve the resource with an in-policy request. If you don't specify any users or groups, this scheduling permission is ignored.
These users can submit a request for owner approval if the resource is available.In-policy requests sent to the resource mailbox require approval by a resource delegate. If the request is out-of-policy, the request is automatically declined. If the request is in-policy, one of the resource delegates can accept or decline the reservation request.

Everyone - Everyone can reserve the resource with an in-policy request.

Note: The value Everyone is selected here if you select Select delegates to accept or decline booking requests in the Booking Options for the room mailbox in the Exchange Control Panel.

Select users and groups - Only the specified users and groups can reserve the resource with an in-policy request. If you don't specify any users or groups, this scheduling permission is ignored.
These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable.In-policy requests sent to the resource mailbox automatically reserve the resource. If the request is out-of-policy, the request isn't automatically declined. Instead, one of the resource delegates can approve or decline the reservation request. This could override an existing resource reservation.

Everyone - Everyone can automatically reserve the resource with an in-policy request. If the request is out-of-policy, the request can be approved by one of the resource delegates.

Select users and groups - Only the specified users and groups can automatically reserve the resource with an in-policy request. If the request is out-of-policy, the request can be approved by one of the resource delegates. If you don't specify any users or groups, this scheduling permission is ignored.

Permission conflicts and order of precedence

It's possible to configure seemingly contradictory permission settings. For example, what if you set all three settings to the value Everyone?

When users are defined in multiple settings, the following order of precedence applies. The highest priority is listed first.

  1. These users can schedule automatically if the resource is available.
    1. If the value is Everyone or a specific list of users or groups:
      1. In-policy requests are accepted.
      2. Out-of-policy requests are declined.
    2. If the value is a specific list of users or groups, and no users or groups are specified, check the next setting.
  2. These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable.
    1. If the value is Everyone or a specific list of users or groups:
      1. In-policy requests are accepted.
      2. Out-of-policy requests are tentatively accepted.
    2. If the value is a specific list of users or groups, and no users or groups are specified, check the next setting.
  3. These users can submit a request for owner approval if the resource is available.
    1. If the value is Everyone or a specific list of users or groups:
      1. In-policy requests are tentatively accepted.
      2. Out-of-policy requests are declined.
    2. If the value is a specific list of users or groups, and no users or groups are specified:
      1. In-policy requests are declined.
      2. Out-of-policy requests are declined.